Job Opening for Enrollment and Student Affairs Officer

About the University Official homepage: http://www.ghent.ac.kr Since September 2014 Ghent University from Belgium organizes Bachelor of Science programs in Molecular Biotechnology, Environmental Technology, and Food Technology at the Ghent University Global Campus in Incheon, South-Korea. After its initial start-up period of two years Ghent University Global Campus is looking for experienced professionals to join its team on the campus in Korea. It’s expected that these new team members contribute to the growth of Ghent University Global Campus and to help transform the start-up operation into an established name in Korea and Asia. Ghent University Global Campus is currently looking for an enrollment and student affairs officer who has a passion for students and will be detrimental in maintaining close ties between the student administration at the home campus in Belgium and the office in Korea.
Job Position The Enrollment and Student Affairs officer is of great importance for several reasons. First of all, he/she is a first point of contact for students and parents. Next to that the Enrollment and Student Affairs officer will be responsible for the student administration. A good student administration in line with the administration of the home campus is part of the quality assurance of Ghent University Global Campus. Because of that Ghent University Global Campus is looking for a person who is willing to invest time to learn all ins-and-outs about home campus education policies and administration. This job offers a great opportunity to develop professional experience in the higher education field. Specific tasks concern everything from admissions to all student affairs matters, in a leading or supportive role, under the direction of the immediate supervisor.
Job Description [1] Enrollment o All enrollment related tasks are being done in close contact with enrollment staff at the home campus. o Verify and process documents related to admissions and enrollment (transcripts, diploma’s, language certificates,…). o Create the enrollment of admitted students in the Ghent University database Oasis Input personal data, study data, pictures,… of students and make individual enrollment appointments. o Manage re-enrollment of students. o Assistance in enrollment of PhD-students – in close contact with enrollment office at home campus. o Provide professors with student lists of classes, photo list of students, group lists for exercises, lists for exam scores,… . o Activate and manage curriculum of students, control enrollment in courses. o Produce student documents: proof of enrollment, credit certificates, account information. o Coordinate events related to enrollment, f.e. orientation day. [2] Student Affairs o Provide detailed information on policies and academic regulations to students and staff. o Manage changes in the Education and Evaluation Code. o Administrative support for the Academic Calendar. o Administrative support for Education Evaluation. o Administrative support for study program and courses in database: input study program change, input or update course specifications. o Communication to students – manage Minerva, the online Learning Platform o Inform and support students with university account. o Update information on the website. o Compile information and create weekly class timetables, exams and do room bookings. o Obtain and input examination results in the database. Manage students’ transcripts of records. Prepare evaluation and deliberation meetings and follow up as required. o Update scholarship policies, provide information on procedure of scholarships and decide and inform scholarship recipients based on the implementation of the policy. o Organize student representative elections and organize Student Council Meetings. Make meeting reports. o Organize student affairs events, i.e. coffee meetings and support campus events about student affairs. o Manage policy and applications of student clubs and student organizations. Handle requests and support students’ initiatives while guarding the budget. o Support organization of precollege course (planning, scheduling, room booking, registration, staff guidance) and workshop learn how to study. o Support students’ facilities arrangements: dormitory procedures, student club room schedules o Support purchase and distribution of students materials – student ID’s, textbooks, lab coats, … . o Support visitors from Home Campus and visits to Home Campus – book flights, accommodation, pick-ups [3] Support Admissions Office o Support Admissions Manager in application and admission procedures and take responsibility during absence of Admission Manager o Support in Online Application Server E-Consort o Assist in Admission Events [4] Other administrative work o Assistance for overall university activities and recruitment events
Required skills · Fluent in English (overseas education is a plus) - Colleagues and professors are non-Korean speakers · Knowledge of Korean and/or Dutch is a plus · A university degree in Education is preferred (but not limited) · Microsoft Office applications - Strong Excel and word skills are required · Ability to learn easy to work with databases (Oasis, E-Consort) · Good written and oral communication skills · Organizational skills · A pro-active working attitude · A strong sense of responsibility · A great involvement · The ability to work independently and to function in a team
Position Description · 1 position · Full-time, 6 months probation period · Work hours: 9am – 6pm; weekend work may be required in case of major school events (recuperation days will be provided) · Dormitory is available and offered at a discount; not covered by the university · Holidays: 15 business days apart from winter vacation (about 5 business days) · Expected to join as soon as possible
Application process & Interview · Resume screening -> Phone interview -> English proficiency test -> Final interview · Send your cover letter and resume in English to student.affairs@ghent.ac.kr with “Student Affairs Officer_Name” in the subject line until June 9 @23:59. · Only shortlisted candidates will be contacted. · For any inquiries, please contact us only via email.